Longmont Twin Peaks Rotary Speaker Guide

If the presenter is in person and plans to use a PowerPoint slide deck, have them send their PowerPoint file a day or so before our meeting to [email protected]. Then we will merge their presentation with the President’s PowerPoint. This makes our Zoom Share Screen much simpler. If that is not possible, the presenter can bring a flash drive to our meeting, but we prefer it ahead of time because it makes Share Screen much simpler.

If the presenter is presenting via Zoom, send the club’s meeting link - https://us02web.zoom.us/j/9087643672 to them a day or so before our meeting. The speaker will join our meeting via this link. When we are ready for the program, he/she will share his/her screen and make the presentation. Please let them know that they can join as early as noon, but that the programs usually start around 12:45 p.m. That being said, they might want to be online ahead of time as sometimes our business meetings end earlier.

A few things to think about when preparing a presentation for Longmont Twin Peaks Rotary:

1. Specific for PowerPoint presentations:
1. The room is wide and deep with a large screen in one corner. Therefore, folks at back tables cannot read text that is smaller than 44 pt. Images are easier for the audience to digest than lots of bullet text.
2. Our clicker has a laser pointer, should you need to direct attention to a particular point on screen.
2. Our meetings are hybrid—both in person and on Zoom. In addition, we record the meeting and post a link to the video on our website. The OWL camera at the front of the room follows the presenter’s sound. This means you are not confined to standing behind the podium. The audio through the handheld microphones provides the sound for the Zoom experience. Thus, if anyone asks a question from the floor that is not amplified, please repeat the question before you respond with your answer.
3. The president adjourns our meeting at 1:15 pm. If you plan to respond to questions, pace yourself accordingly.
4. We want to avoid political or religious topics. A couple of caveats: Rotary can serve as a neutral forum for occasional debates or elections of a political nature, but all sides must be represented. It is acceptable to have an elected official speak to our club when the format is simply a report to constituents on congressional or legislative affairs.
5. Consider representatives from non-profits only if such speakers have a unique topic that is not a sales pitch for funding and never allow requests for funding unless the request has been formally approved in advance by the club’s board of directors.
6. Company executives who are invited to speak should deal with issues that affect their industry and the community. They should not use the Rotary podium to promote their products or services.
7. Avoid controversial topics or volatile issues that could arouse anger or division among members. Refer to the Four-Way Test when considering speakers and topics.